july, 2024
This is a repeating eventaugust 5, 2024 7:00 pm
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Virtual Event Details
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Event has already taken place!
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
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