What is a Club Coach?

A Club Coach establishes a rapport with an existing club facing challenges and supports the club officers and members in becoming a Distinguished Club.

Club Coaching Summary

The Club Coach Program is designed to partner experienced Toastmasters with struggling clubs to help rebuild club membership and restore club quality. As a Club Coach, you objectively work with the club to identify their current areas of strength as well as opportunities for improvement. Together you will collaborate to regain the club’s strength, reach established goals, and form a plan for the clubs continued success. Serving as a Club Coach is mutually beneficial as both parties invest in the other’s growth.

Which Clubs are Eligible for a Club Coach?

Clubs must meet the following criteria to be eligible for a Club Coach:

  • Have at least 3 but not more than 12 members
  • Are not suspended or closed
  • Do not currently have 2 coaches appointed
  • Have at least one Club Officer who has completed the Club Coach program training module located in Pathways Base Camp under Tutorials and Resources

Who can be a Club Coach?

Prospective coaches must meet the following criteria:

  • An active, paid member in good standing with Toastmasters International
  • Have not been a member of the prospective club to be coached in the past 6 months
  • Have been a member of Toastmasters International for at least 1 year
  • Have served as a Club Officer for 1 annual term or 2 semiannual terms
  • Have completed a minimum of Level 2 in a path, or an Advanced Communicator Bronze (ACB), or an Advanced Leader Bronze (ALB)
  • Have completed the Club Coach program training module located in Pathways Base Camp under Tutorials and Resources
  • Must not be coaching any other club

What is the Time Commitment for Club Coach?

The appointment is a minimum of 6 months and lasts through June 30 of the current program year if the club accomplishes at least Distinguished Status by reaching at least 5 of the 10 Distinguished Club Program goals as well as obtaining the required number of active members. If either of those two criteria is not reached in the current program year, the assignment can be extended for an additional program year to June 30.

When is a Club Coach Officially Assigned?

After the club and Club Coach candidate agrees to work together, the club submits the completed Club Coach Agreement form to the district’s Club Growth Director ([email protected]) for further processing to World Headquarters (WHQ). WHQ replies to all either confirming the coach assignment start date or identifying why the assignment was denied.

In the event, the assignment ends before Jun 30 (club coach is inactive, club coach relocates, etc.) the Club President or the Club Coach must notify WHQ ([email protected]) and the district Club Growth Director ([email protected]) at once of the assignment termination.

Why would I Serve as a Club Coach?

The experience allows all to develop team building skills, expand leadership experiences, increase facilitation and coaching proficiencies, develop diplomacy skills for yourself and club members as well.

Where can I find the training module for the Club Coach Program?

The Club Coach Program training is located in your Base Camp “My Home” link under the Pathways Tutorials and Resources section.

Allow 15 to 30 minutes to complete this training module.  After you complete the module, it will be recorded in your personal Pathways transcript. 

NOTE:  The Club Officers of the club to be coached and the Club Coach must complete the Club Coach Program Training module in Base Camp.

  1. Login at the Toastmasters International website ( with your personal login
  2. Click your name at the top of the page to open your personal profile
  3. Click the “Go to Base Camp” box and then select your club
  4. From the Home page of your personal Base Camp, click to open the Tutorials and Resources page
  5. Click the Club Coach Program link listed under the Subject heading and then click the Club Coach Program photo to open the training module

Where can I find Additional Training Material for being a Club Coach?

On the Toastmasters International website there are the following resources:
Below are tools that will be introduced in the Pathways Base Camp Club Coach program training:

Club Coach Agreement  – an agreement form that must be approved by the Club President or designee, Club Coach, and Club Growth Director

Club Coach Troubleshooting Guide a tool to further assess the challenges the club may be having and identify possible strategies for success

Club Coach Preliminary Report  – an initial report for Club Coaches to complete within the first 30 days of their appointment

Club Coach Progress Report  – a report submitted to Club Officers, Club Growth Director, and WHQs every 60 days after the preliminary report

Club Coach Final Report  – a final report is required at the conclusion of the assigned term

How do I get Credit for being a Club Coach?

Note: Credit is not received until after year-end results are final.

After successfully completing the Club Coach assignment, WHQ will send you an email to the Club President and District Director to confirm that the Club Coach has successfully completed the requirements of the Club Coach program.  Club Coach credit will be added to your personal educational profile to apply towards your Distinguished Toastmaster (DTM) accolade.  You will also receive an acknowledgment from the District Team.

If the club you are coaching achieves Distinguished Club status and reaches 20 members or more and your Club Coach role is successfully completed on or before June 30th, your Club Coach credit can count toward both the club support and the district leadership requirements.

Once Toastmaster International approves your award application, you will receive credit towards your Distinguished Toastmaster accolade.

Club Retention Chair Contact Info

Club Sponsor, Club Mentor, and Club Coach Volunteer Request Form​



A Club Sponsor is appointed to help get a new club through the chartering process.



A Club Mentor is an appointed advisor for a newly formed club.



A Speechcraft is a great opportunity to introduce the fundamentals of public speaking to non-members under the age of 18.


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