Elizabeth Ruiz, DTM, District Director
Events by this organizer
september
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Virtual Event Details
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Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
october 7, 2024 7:00 pm - october 7, 2024 8:00 pmnovember 4, 2024 7:00 pm - november 4, 2024 8:00 pmdecember 2, 2024 7:00 pm - december 2, 2024 8:00 pmjanuary 6, 2025 7:00 pm - january 6, 2025 8:00 pmfebruary 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
NOTE: DEC Members only are invited to register, join, and vote in this special DEC meeting. During the Board
Event Details
NOTE: DEC Members only are invited to register, join, and vote in this special DEC meeting.
During the Board of Directors Briefing held during the Toastmasters International Convention, the board discussed the realignment of Districts within Regions 1-7. Our District, District 56 is in Region 4, is part of the District Realignment Program.
The District Director of each respective District is to appoint a District representative to participate on the Joint Realignment Committee to represent the District in the process. Once the appointment is made, the District Executive Committee must ratify the representative to serve on the committee.
All DEC Members are invited to register, attend, and ratify the District Director’s appointed District Representative to participate on the Joint Realignment Committee to represent the District in the process.
For more information regarding the District Realignment, you may find the FAQ’s available on the Toastmasters website to be helpful.
We will also be voting on the method of attendance for the Annual Meeting of the District Council, whether it be online or hybrid. The Annual Meeting of the District Council will be held during the Spring Conference at South Shore Harbour Resort and Conference Center, on Saturday, May 17, 2025, from 8 AM to 10 AM, where the District Council will vote on the
- 2025 – 2026 Alignment of the District Clubs
- Budget
- 2025 – 2026 District Director
- 2025 – 2026 Program Quality Director
- 2025 – 2026 Club Growth Director
- 2025 – 2026 Division L Director
- 2025 – 2026 Division M Director
- 2025 – 2026 Division N Director
- 2025 – 2026 Division O Director
- 2025 – 2026 Division P Director
- 2025 – 2026 Division Q Director
- 2025 – 2026 Division R Director
- and more items as they arise
| ITEMS | RATIFY AND VOTE |
| 1. District Director’s appointment of District Representative to participate on the Joint Realignment Committee to represent the District in the process. | Motion to ratify: Once the appointment is made, the District Executive Committee must ratify the representative to serve on the committee. Appointed: Chandra Munagavalasa, DTM, PDD |
| 2. Method of attendance for the Annual Meeting of the District Council on Saturday, May 17, 2024, from 8 AM to 10 AM, at South Shore Harbour Resort and Conference Center in League City, TX | Vote: Hold Annual Business Meeting of the District Council Online (Zoom) or Hybrid (in person at South Shore Harbour Resort and Conference Center + Zoom). |
DEC Members: register now.
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Time
(Tuesday) 6:15 pm - 6:45 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Event Details
District Council MeetingsThe District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after
Event Details
District Council Meetings
The District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the district budget and appointed officers. This meeting will be conducted online. The agenda will be posted at least 14 days before the meeting (agenda link posted on website on July 6, 2024; at the bottom of this page), and notice of voting will be sent in writing to all District Council members at least four weeks in advance (sent Sunday, July 7, 2024).
REGISTER HERE to vote (Only DEC members, Club President and Club VPE roles are the voting members of the DC (District Council).
QUORUM:
On the basis of two (2) votes per club, one-third of the Member Clubs in good standing in the District shall constitute a quorum for all District Council meetings. The continued presence of a quorum is presumed unless the chair declares otherwise.
In the event that any business is transacted at any District Council meeting at which a quorum is not present, the action shall be deemed as valid as if a quorum were present if it thereafter is expressly approved by electronic transmission or other reasonable means by the affirmative vote of a majority of the Member Clubs in the District on the basis of two (2) votes per club.
VOTING:
When the voting process is conducted only the Club President and/or Vice President Education of any Member Club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes or each of these club officers may carry one (1) vote, as determined by the club membership. The representative from any Member Club in good standing is entitled to a maximum of two (2) votes.
District Executive Committee members are entitled to one (1) vote and may cast up to two (2) additional votes as a representative of a Member Club, for a maximum of three (3) votes.
District Council members must cast their own votes; no proxies are permitted.
AGENDA
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Time
(Saturday) 9:00 am - 11:00 am
Organizer
Elizabeth Ruiz, DTM, District Director
october
Event Details
REGISTER HERE Join Us! Session lead by: 2024-2025 District Leadership Chair, Chandra Munagavalasa, DTM,
Event Details
REGISTER HERE
Join Us!
Session lead by: 2024-2025 District Leadership Chair, Chandra Munagavalasa, DTM, PDD
Who wants to serve as a district officer?
Register for this session to learn about the deadlines and commitments you must meet to serve in elected district offices in 2025-2026.
District Officer Roles open for election:
District Director
Program Quality Director
Club Growth Director
Division Director L, M, N, O, P, Q, R
Forms to fill out and submit to our District Leadership Chair
REGISTER NOW
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Time
(Saturday) 10:00 am - 11:00 am
Organizer
Elizabeth Ruiz, DTM, District Director
Speakers for this event
-
Chandra Munagavalasa, DTM
Chandra Munagavalasa, DTM
District Leadership Chair
District Leadership Chair
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
november 4, 2024 7:00 pm - november 4, 2024 8:00 pmdecember 2, 2024 7:00 pm - december 2, 2024 8:00 pmjanuary 6, 2025 7:00 pm - january 6, 2025 8:00 pmfebruary 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
november
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
december 2, 2024 7:00 pm - december 2, 2024 8:00 pmjanuary 6, 2025 7:00 pm - january 6, 2025 8:00 pmfebruary 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
december
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
january 6, 2025 7:00 pm - january 6, 2025 8:00 pmfebruary 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
january
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
february 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
