Elizabeth Ruiz, DTM, District Director
Events by this organizer
june
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Virtual Event Details
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Event has already taken place!
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
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Event Details
Register NOW! Seating is limited – registration closes Monday, June 9, 2025. Date: Saturday, June 28, 2025
Event Details
Register NOW! Seating is limited – registration closes Monday, June 9, 2025.
Date: Saturday, June 28, 2025
Time: 11 AM – 3 PM
Venue: South Shore Harbour Country Club, 4300 S. Shore Blvd., League City, TX 77573
Attire: Professional business attire. Toastmasters colors. Dress to impress – you’ll be on camera.
You must register to attend.
All are welcome to attend to help us celebrate our Annual End of Year Hall of Fame Awards below:
Dear District 56 Toastmasters Family,
Mark your calendars! We’re excited to announce our Annual End of the Year Award Celebration.
This special gathering is our chance to unite, reflect on our achievements, and celebrate the incredible efforts of our members who have inspired us all.
We believe every milestone deserves recognition, and we can’t wait to honor those who have made a significant impact during our 2024-2025 Toastmasters year.
This year, the Annual Hall of Fame Program book has a NEW section, the YEARBOOK section, where we acknowledge all District 56 members alphabetically by last name. All District 56 members were emailed throughout the year requesting five items. The last call email was sent on April 15, 2025.
Not attending? We still want to celebrate you if you are absent!
Please submit the following by this Monday, May 26, to be included in the Annual Hall of Fame Yearbook:
- Your Preferred Full Name (as it should appear on your award and in the program yearbook)
- Professional Headshot (for print and digital materials)
- Cell Phone Number (for event text updates)
- Best Email Address (for event communications)
- A 50-Word MAX Statement: Why did you join Toastmasters, and why do you stay?
Please send these five items to our District 56 2024-2025 End of the Year Team at [email protected].
Let’s make this celebration a joyful occasion filled with gratitude, inspiration, and the camaraderie that makes District 56 special.
We can’t wait to see you there!
With appreciation,
Elizabeth Ruiz, District Director
Register NOW! Seating is limited – registration closes Monday, June 9, 2025
Below is a sneak peek of a few of the Annual End-of-the-Year Program Yearbook pages:
- Table of Contents
- NEW Yearbook Section of D56 Members
- Autograph Pages
The sample yearbook section page below is from District 56 members (alphabetized by last name) who submitted their headshot and a 50-word statement before the due date. This allows us time to set the information into the pages and prepare to publish them.
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Time
(Saturday) 11:00 am - 3:00 pm
Location
South Shore Harbour Country Club
4300 S. Shore Blvd.
Organizer
Elizabeth Ruiz, DTM, District Director
