Name: Annual Business Meeting | Election of 2025-2026 District Officers | District Council Meeting 2 of 2
Start: 2025-5-17T08:00-5:00
End: 2025-5-17T10:00-5:00

Event Type District Event

may

sat17may8:00 am10:00 amFeaturedAnnual Business Meeting | Election of 2025-2026 District Officers | District Council Meeting 2 of 2District 56 | District Council Meeting8:00 am - 10:00 am South Shore Harbour Resort and Conference Center, 2500 South Shore Blvd. Event Organized By: Elizabeth Ruiz, DTM, District Director Event TagsAnnual Business Meeting,District Council Meeting,Election of District OfficersDistrict Council Annual Business Meeting begins in...

Event Details

The District Council serves as the administrative governing body of the District. We need the council to conduct all District business at the Annual District Council Business Meeting during the 2024-2025 Annual Spring Conference between Friday and Saturday, May 16-17, 2025. The District Council Meeting is set for Saturday, May 17, 2025, from 8 AM to 10 AM at the South Shore Harbour Resort and Conference Center in League City, Texas. This event is free and open to the public.

The District Council includes Club Presidents, Vice Presidents of Education, Area Directors, Division Directors, and the Senior 7. It serves as the district’s administrative governing body.

Meeting Registration is required for all District Council Members. A meeting invite with the registration link will be sent out by April 1, 2025.

REGISTER HERE

All Toastmasters are invited to attend the meeting.

The District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the district budget and appoint officers. The other meeting is held between March 15 and June 1.

District Council Meeting (via teleconference, video conference, and/or any form of live chat tools) must meet the following:

Notification – Four weeks before the vote, notify the District Council when the virtual meeting and vote will occur. (Budget is not required to be posted at this time)

Agenda – Two weeks before the vote, post the proposed agenda item(s) (for example, the District budget or appointees) for the District Council. (Budget must be posted by this time). If you prefer not to follow the standard District Council meeting agenda, per Protocol 7.1, you may post an abridged or shortened agenda. However, the adjusted agenda must be communicated to the members of the District Council.

Conduct a virtual meeting—Have your meeting and vote on the same date, but do not begin voting until the discussion has concluded. Present the agenda item(s) (for example, the District budget) to the District Council and provide time for council members to discuss it. To register voters, you must survey who will be attending the meeting. The club officer list can be used to obtain the officer’s email address so that the survey can be distributed. This determines the number of Club Presidents and Vice Presidents Education attending to see if a quorum is met. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission, or other reasonable means, by the affirmative vote of a majority of the member clubs in the District based on two (2) votes per club, per Article X, Section C, of the District Administration Bylaws. You have 10 days to adjust and republish if the budget is not approved. Then, conduct another meeting and vote no sooner than 14 days and no later than 21 days.

Vote – If the vote takes place during the hybrid meeting, the results are announced during the meeting and are final. If the vote is not taking place during the virtual meeting, it should be set for a finite amount of time (it is recommended to keep the voting period open for no more than 24 hours). If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission, or other reasonable means, by the affirmative vote of a majority of the member clubs in the District based on two (2) votes per club. When the voting process is conducted hybrid, no proxies will be permitted. Each District Council member must cast their own vote. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. All other members of the District Council shall be limited to a maximum of two votes.

AGENDA

Call the meeting to order

Inspirational opening

Review the District mission

Welcome and introductory remarks

Review the meeting agenda

Present credentials committee report

Present Administration Manager’s report and approve District Council meeting minutes

Confirm appointed District leaders and DEC’s action to fill any District office vacancies

Present District committee reports and conduct District business, including:
Audit committee report – Mid-year Audit report at the District Council’s annual meeting
Profit and Loss report – Quarter 3 Profit and Loss report at the District Council’s annual meeting
Adopt the District budget at the first District Council meeting
Adopt alignment committee report
District leadership committee report—The District Director submitted the nominating committee report to the members of the District Council at least four weeks before the District Council’s annual meeting.
Take nominations from the floor and conduct District leader elections—Nominations from the floor are taken, and the election of District officers is conducted at the district Council’s annual meeting.

The District Director, Program Quality Director, Club Growth Director, and Public Relations Manager report on progress toward District goals
-Report by other district leaders may also be presented

Conduct unfinished business

Conduct new business. This may include:
-Vote to ratify or update the District operating procedures.

Share announcements, including date and time of next meeting

Adjourn the meeting

After the meeting, conduct training that focuses on achieving the critical success factors of club building, club rescue, membership building in clubs and Distinguished clubs.

Agenda subject to change

Time

(Saturday) 8:00 am - 10:00 am

Location

South Shore Harbour Resort and Conference Center

2500 South Shore Blvd.

Organizer

Elizabeth Ruiz, DTM, District Director

Learn More

Calendar GoogleCal

june

sat28jun11:00 am3:00 pmFeaturedFREE! Annual Adoration D56 Hall of Fame - Year-End Awards Triumph!Register Now!11:00 am - 3:00 pm South Shore Harbour Country Club, 4300 S. Shore Blvd. Event Organized By: Elizabeth Ruiz, DTM, District Director Event TagsCelebration,Distrct 56 Toastmasters,District Event,FREE,Hall of Fame,Register Now - Limited Seats,Save the DateThis event ends in..

Event Details

Register NOW! Seating is limited – registration closes Monday, June 9, 2025.

Date: Saturday, June 28, 2025

Time: 11 AM – 3 PM

Venue: South Shore Harbour Country Club, 4300 S. Shore Blvd., League City, TX 77573

Attire: Professional business attire. Toastmasters colors. Dress to impress – you’ll be on camera.

Hors d’oeuvres and beverages will be served. You must register to attend.

FREE Event. All are welcome to attend to help us celebrate these awards below:

END OF YR AWARD SCHEDULE Download

Dear District 56 Toastmasters Family,

Mark your calendars! We’re excited to announce our End of The Year Appreciation and Award Celebration.

This special gathering is our chance to unite, reflect on our achievements, and celebrate the incredible efforts of our members who have inspired us all.

We believe every milestone deserves recognition, and we can’t wait to honor those who have made a significant impact during our 2024-2025 Toastmasters year.

Event Type : District Event