Event Type District Business
january
Event Details
2025-2026 District 56 Leadership Applications are OPEN! While we are almost halfway through the current Toastmasters year, the District Leadership Committee is already looking toward
Event Details
2025-2026 District 56 Leadership Applications are OPEN!
While we are almost halfway through the current Toastmasters year, the District Leadership Committee is already looking toward our future. You are the future of District 56.
The vision of this year’s committee is to provide the District 56 Council Members with a minimum of two qualified candidates nominated for each District Leadership position to vote on.
Timeline
Jan 15, 2025 – Deadline for candidates to declare intent to run.
Apr 04, 2025 – DLC Chair submits DLC report to District Director
April 18, 2025 – Posted on the District website
May 10, 2025 – Submit floor nominations to the District Director.
May 17, 2025 – Annual Meeting of the District Council.
NOTE: Nominated candidates must give their speeches in person. If they are not in person, they may appoint someone in person to speak on their behalf. Speeches cannot be given online or in a video format.
Are you ready to expand your comfort zone? Do you need to learn or enhance soft skills to get that promotion you are seeking? Hone your listening, problem-solving, management, teamwork, and interpersonal communication skills as a District officer. If you’d like to learn more about leadership opportunities, please schedule an appointment with the District Leadership Committee Chair below.
Please remember that candidates must submit the official Candidate Application Form, the Nomination Form, and the Officer Agreement and Release Form to the District Leadership chair by Jan 15, 2025. Applications submitted after Jan 15, 2025, will not be accepted.
Candidate Forms
Candidate Application Form: https://toastmasterscdn.azureedge.net/…/450e-candidate…
Nomination Form: https://toastmasterscdn.azureedge.net/…/450c-district…
Officer Agreement and Release Form: https://toastmasterscdn.azureedge.net/…/450d-officer…
Biographical Information: https://toastmasterscdn.azureedge.net/…/450h-district…
Photograph
Please send the completed forms and a photograph to [email protected].
Timeline
Jan 15, 2025 – Deadline for candidates to declare intent to run.
Apr 04, 2025 – DLC Chair submits DLC report to District Director
April 18, 2025 – Posted on the District website
May 10, 2025 – Submit floor nominations to the District Director.
May 17, 2025 – Annual Meeting of the District Council.
Division Director Qualifications
Must be an active member of Member Clubs in good standing within the District.
Must be in good standing with Toastmasters International.
Served at least six consecutive months as a member of a District Council.
Club Growth Director Qualifications
Must be an active member of Member Clubs in good standing within the District.
Must be in good standing with Toastmasters International
Served at least six consecutive months as a Club President
At least 12 consecutive months as a Program Quality Director, Club Growth Director, Division Director or Area Director.
Program Quality Director Qualifications
Must be an active member of Member Clubs in good standing within the District.
Must be in good standing with Toastmasters International
Served at least six consecutive months as a Club President
At least 12 consecutive months as a Program Quality Director, Club Growth Director, Division Director or Area Director or a combination thereof.
District Director Qualifications
Must be an active member of Member Clubs in good standing within the District.
Must be in good standing with Toastmasters International
Served at least six consecutive months as a Club President
At least 12 consecutive months as a Program Quality Director, Club Growth Director or Division Director or a combination thereof.
Please reach out to the District Leadership Chair if you have any questions:
Chandra R. Munagavalasa, DTM
Past District Director, District 56
Email: [email protected]
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Time
November 18 (Monday) 8:00 am - January 15 (Wednesday) 11:59 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Virtual Event Details
RUN
Event has already taken place!
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
february 3, 2025 7:00 pm - february 3, 2025 8:00 pmmarch 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
february
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
march 3, 2025 7:00 pm - march 3, 2025 8:00 pmapril 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
march
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
april 7, 2025 7:00 pm - april 7, 2025 8:00 pmmay 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
april
Event Details
Per Protocol 9.0: District Campaigns and Elections, 1. Schedule, six (6) weeks prior to election date, DLC notifies District Director of nominated candidates.
Event Details
Per Protocol 9.0: District Campaigns and Elections, 1. Schedule, six (6) weeks prior to election date, DLC notifies District Director of nominated candidates.
Time
All Day (Friday)
Related Events
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
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Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
may 5, 2025 7:00 pm - may 5, 2025 8:00 pmjune 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
Friday, April 18, 2025: Four weeks before the election date (May 17, 2025), the DLC report and bio forms are emailed to all members of the District
Event Details
Friday, April 18, 2025: Four weeks before the election date (May 17, 2025), the DLC report and bio forms are emailed to all members of the District Council and posted on the District website.
Eligible floor candidates shall declare their intent to run in writing to the District Director ([email protected]) after the DLC report has been published and at least seven days before (Saturday, May 10, 2025) the District Council Annual Meeting.
District Council Business Meeting will be held on Saturday, May 17, 2025.
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Time
All Day (Friday)
Organizer
Elizabeth Ruiz, DTM, District Director
may
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive Committee ensures that District leaders work to achieve the District mission.
Each program year, the District Executive Committee (DEC) reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the District Council (DC), whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 2. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 3. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 4. Confirm all VPMs review the results of the Member Interest Survey 5. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 6. Confirm all VPMs promote the Smedley Award membership-building program 7. Review status of all clubs DCP goals 8. Review status of all scheduled Area Director visits 9. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 10. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, August 26, 2024 | Meeting on the Monday before LABOR DAY HOLIDAY (No Meeting on Labor Day; enjoy your day off)
*September 1 Due: changes to District leader list for leadership credit 1. Confirm all VPMs continue to promote the Smedley Award membership-building program *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program 2. Confirm all club officers attend second-round Club Officer Training 3. Confirm all club Treasurers send membership dues statement to members 4. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests 5. February 28 or 29: end of second-round Club Officer Training for credit in the Distinguished Club Program (DCP) 6. Prepare credentials forms for annual Annual Meeting of the District Council (March 15) 7. Confirm clubs submit membership- renewal dues online 8. Complete all Area Director club visit reports 9. Celebrations and acknowledgements |
| Monday, March 3, 2025 | 1. Confirm all VPPRs publicize the upcoming Annual District Conference 2. Confirm all international membership dues payments are submitted to World Headquarters 3. Confirm all VPMs promote the Talk Up Toastmasters membership-building program 4. Confirm all VPPRs publicize the upcoming Annual District Conference 5. Confirm all international membership dues payments are submitted to World Headquarters 6. Confirm all VPMs promote the Talk Up Toastmasters! membership-building program 7. March 31, end Talk Up Toastmasters! membership-building program 8. Complete all Area Director visit reports 9. Celebration and acknowledgements END 3rd 12-WEEK YEAR End of month: results of third 12-week year posted; award recipients recognized *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
District Leadership Committee submits report to District Director six weeks before the Annual Meeting with the District Council during the Spring Conference Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council during the Spring Conference
**May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center ***Annual Meeting of the District Council occurs during the conference. Date and time TBD 1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Future Event Times in this Repeating Event Series
june 2, 2025 7:00 pm - june 2, 2025 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
The District Council serves as the administrative governing body of the District. We need the council to conduct all District business at the Annual District Council
Event Details
The District Council serves as the administrative governing body of the District. We need the council to conduct all District business at the Annual District Council Business Meeting during the 2024-2025 Annual Spring Conference between Friday and Saturday, May 16-17, 2025. The District Council Meeting is set for Saturday, May 17, 2025, from 8 AM to 10 AM at the South Shore Harbour Resort and Conference Center in League City, Texas. This event is free and open to the public.
The District Council includes Club Presidents, Vice Presidents of Education, Area Directors, Division Directors, and the Senior 7. It serves as the district’s administrative governing body.
Meeting Registration is required for all District Council Members. A meeting invite with the registration link will be sent out by April 1, 2025.
REGISTER HERE
All Toastmasters are invited to attend the meeting.
The District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the district budget and appoint officers. The other meeting is held between March 15 and June 1.
District Council Meeting (via teleconference, video conference, and/or any form of live chat tools) must meet the following:
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Notification – Four weeks before the vote, notify the District Council when the virtual meeting and vote will occur. (Budget is not required to be posted at this time)
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Agenda – Two weeks before the vote, post the proposed agenda item(s) (for example, the District budget or appointees) for the District Council. (Budget must be posted by this time). If you prefer not to follow the standard District Council meeting agenda, per Protocol 7.1, you may post an abridged or shortened agenda. However, the adjusted agenda must be communicated to the members of the District Council.
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Conduct a virtual meeting—Have your meeting and vote on the same date, but do not begin voting until the discussion has concluded. Present the agenda item(s) (for example, the District budget) to the District Council and provide time for council members to discuss it. To register voters, you must survey who will be attending the meeting. The club officer list can be used to obtain the officer’s email address so that the survey can be distributed. This determines the number of Club Presidents and Vice Presidents Education attending to see if a quorum is met. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission, or other reasonable means, by the affirmative vote of a majority of the member clubs in the District based on two (2) votes per club, per Article X, Section C, of the District Administration Bylaws. You have 10 days to adjust and republish if the budget is not approved. Then, conduct another meeting and vote no sooner than 14 days and no later than 21 days.
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Vote – If the vote takes place during the hybrid meeting, the results are announced during the meeting and are final. If the vote is not taking place during the virtual meeting, it should be set for a finite amount of time (it is recommended to keep the voting period open for no more than 24 hours). If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission, or other reasonable means, by the affirmative vote of a majority of the member clubs in the District based on two (2) votes per club. When the voting process is conducted hybrid, no proxies will be permitted. Each District Council member must cast their own vote. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. All other members of the District Council shall be limited to a maximum of two votes.
AGENDA
| Call the meeting to order |
| Inspirational opening |
| Review the District mission |
| Welcome and introductory remarks |
| Review the meeting agenda |
| Present credentials committee report |
| Present Administration Manager’s report and approve District Council meeting minutes |
| Confirm appointed District leaders and DEC’s action to fill any District office vacancies |
| Present District committee reports and conduct District business, including: Audit committee report – Mid-year Audit report at the District Council’s annual meeting Profit and Loss report – Quarter 3 Profit and Loss report at the District Council’s annual meeting Adopt the District budget at the first District Council meeting Adopt alignment committee report District leadership committee report—The District Director submitted the nominating committee report to the members of the District Council at least four weeks before the District Council’s annual meeting. Take nominations from the floor and conduct District leader elections—Nominations from the floor are taken, and the election of District officers is conducted at the district Council’s annual meeting. |
| The District Director, Program Quality Director, Club Growth Director, and Public Relations Manager report on progress toward District goals -Report by other district leaders may also be presented |
| Conduct unfinished business |
| Conduct new business. This may include: -Vote to ratify or update the District operating procedures. |
| Share announcements, including date and time of next meeting |
| Adjourn the meeting |
| After the meeting, conduct training that focuses on achieving the critical success factors of club building, club rescue, membership building in clubs and Distinguished clubs. |
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Time
(Saturday) 8:00 am - 10:00 am
Location
South Shore Harbour Resort and Conference Center
2500 South Shore Blvd.
Organizer
Elizabeth Ruiz, DTM, District Director
