Elizabeth Ruiz, DTM, District Director
Events by this organizer
july
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Virtual Event Details
RUN
Event has already taken place!
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
august
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
Dear District 56 Toastmasters, We are thrilled to invite you to a very special event celebrating the outstanding achievements and dedication of
Event Details
Dear District 56 Toastmasters,
We are thrilled to invite you to a very special event celebrating the outstanding achievements and dedication of our members and clubs throughout the 2023-2024 year. We’ve waited patiently for the year-end processing and the final recognition results posted on the dashboard from World Headquarters today. Now it’s time to honor and celebrate our remarkable community!
We’re also celebrating the outstanding achievements and dedication of our members, club officers, and area and division directors for earning July and August 2024 incentives.
Date: Saturday, August 31, 2024
Celebrations begin at 10 AM
Location: Tracy Gee Community Center
Celebrate Achievements:
We will be recognizing exceptional programs and incentives such as the:
2023-2024
Smedley Award Club Incentive
Talk Up Toastmasters Award Club Incentive
Beat the Clock Club Incentive
New Club Recognitions: Club Mentors and Club Sponsors
Club Coach Recognition
Triple Crown Pin Individual Incentive
Super 7 Pin Club Officer Incentive
2024-2025
8 is Great Round 1 Individual Incentive
Plan for Success Club Officer Incentive
Triple Crown Recognition
Educational Achievements
Area Directors Round 1 Reports Incentive
Division Directors Round 1 Reports Incentive
This is a moment to applaud the hard work, perseverance, and success of our fellow Toastmasters.
Rediscover Past Awards: We’ve cleaned out the District storage unit and unearthed a treasure trove of awards, medallions, certificates, and trophies from the past four years. This is your last chance to claim any past awards. Don’t miss out!
Toastmasters Swap Meet: We’re challenging you to clean out your closets! If you have Toastmasters items you no longer use, bring them along. Swap them out with other items from members and clubs. It’s a fun way to exchange and recycle useful materials within our community.
Photo Opportunities: A District 56 background will be set up for photo opportunities with your award(s). Capture these memorable moments and celebrate your achievements with pride.
Meet the 2024-2025 Leadership Team: Our new District Leadership Team will be present for their badge, ribbon, and pin recognition as they embark on the new Toastmasters year. This is a fantastic opportunity to meet and network with the incoming leadership and fellow members.
Refreshments and Networking: Light refreshments will be served. On the evite emailed to you or click here, RSVP yes, scroll down to the lavender box “What to bring” to view the list and sign up for an item to bring. Join us for a morning filled with celebration, camaraderie, and the joy of being part of the District 56 Toastmasters family.
We can’t wait to see you there and share in the joy of recognizing our community’s hard work and dedication. Let’s come together to celebrate, network, and start the new Toastmasters year with excitement and enthusiasm!
ALL District 56 Toastmasters are invited. Feel free to bring family, friends, and guests too. Please let us know the number of guests when RSVPing. Questions? Email the event team at [email protected] We can’t wait to celebrate YOU!
more
Time
(Saturday) 10:00 am - 1:00 pm
Location
Tracy Gee Community Center
3599 Westcenter Dr.
Organizer
Elizabeth Ruiz, DTM, District Director
september
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
Event Details
District Council MeetingsThe District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after
Event Details
District Council Meetings
The District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the district budget and appointed officers. This meeting will be conducted online. The agenda will be posted at least 14 days before the meeting (agenda link posted on website on July 6, 2024; at the bottom of this page), and notice of voting will be sent in writing to all District Council members at least four weeks in advance (sent Sunday, July 7, 2024).
REGISTER HERE to vote (DEC members, Club President and Club VPE roles are the voting members of the DC (District Council).
QUORUM:
On the basis of two (2) votes per club, one-third of the Member Clubs in good standing in the District shall constitute a quorum for all District Council meetings. The continued presence of a quorum is presumed unless the chair declares otherwise.
In the event that any business is transacted at any District Council meeting at which a quorum is not present, the action shall be deemed as valid as if a quorum were present if it thereafter is expressly approved by electronic transmission or other reasonable means by the affirmative vote of a majority of the Member Clubs in the District on the basis of two (2) votes per club.
VOTING:
When the voting process is conducted only the Club President and/or Vice President Education of any Member Club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes or each of these club officers may carry one (1) vote, as determined by the club membership. The representative from any Member Club in good standing is entitled to a maximum of two (2) votes.
District Executive Committee members are entitled to one (1) vote and may cast up to two (2) additional votes as a representative of a Member Club, for a maximum of three (3) votes.
District Council members must cast their own votes; no proxies are permitted.
AGENDA
more
Time
(Saturday) 9:00 am - 11:00 am
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
october
Event Details
Join Us! Session lead by: 2024-2025 District Leadership Chair, Chandra Munagavalasa, DTM, PDD Who wants to serve
Event Details
Join Us!
Session lead by: 2024-2025 District Leadership Chair, Chandra Munagavalasa, DTM, PDD
Who wants to serve as a district officer? Register for this session to learn about the deadlines and commitments you must meet to serve in elected district offices in 2025-2026.
District Officer Roles open for election:
District Director
Program Quality Director
Club Growth Director
Division Director L, M, N, O, P, Q, R
Forms to fill out and submit to our District Leadership Chair
more
Time
(Saturday) 10:00 am - 11:00 am
Organizer
Elizabeth Ruiz, DTM, District Director
Speakers for this event
-
Chandra Munagavalasa, DTM
Chandra Munagavalasa, DTM
District Leadership Chair
District Leadership Chair
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
Related Events
november
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present
Event Details
Let your voice be heard. At our DEC meetings, you’ll have the opportunity to discuss issues that matter to you, share your ideas and suggestions, and present a monthly update.
The District Executive committee ensures that District leaders work to achieve the District mission.
Each program year the district Executive Committee reviews and approves the District Success Plan; approves the budget and oversees the financial operation of the District; recommends the assignment of clubs to Areas and Divisions; reviews recommendations and reports of district committees, including those of the Audit Committee; determines the method of attendance for the Annual Meeting of the district Council, whether it be online or hybrid; and performs any duties assigned by the District Council.
Online meetings occur as recommended by the District Director and agreed upon by a majority of the committee. Any agenda item that requires the District Executive Committee to vote must adhere to the following process: Notice of the electronic vote is posted to the District website four (4) weeks in advance of the vote opening. The District posts the proposed agenda item at least 14 days in advance of the vote.
District Executive Committee meeting information is included in the District calendar and in other District communications.
Only those who have business before the district executive committee and have been invited by the District Director attend District Executive committee meetings.
At District Executive Committee meetings, unless noted, the following business is conducted:
- The District mission is reviewed.
- Roll call is taken, and a quorum is certified.
- The district budget is prepared prior to the budget submittal deadline; copies of the budget are provided at or before the meeting.
- The Audit Committee’s report is presented to the District Executive Committee prior to each District Council meeting; copies of the audit are provided at or before the meeting. The Audit committee is governed by Article XI, Section (c), of the district Administrative Bylaws.
- The Profit and Loss Statement is presented; copies of the report are provided at or before the meeting.
- At the meeting prior to the Annual Meeting of the District Council, the alignment of clubs into Areas and Divisions is recommended.
- The District Director’s recommendations to fill any vacancies in office are approved.
- The District Director, Program Quality Director, Club Growth Director, Division Directors, and Area Directors report on the District Success Plan and distinguished program progress.
The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director.
Apart from these leadership roles, only individuals invited by the District Director and who have specific business before the Committee may attend the District Executive Committee meetings.
Any training at District Executive Committee meetings focuses on achieving the District mission.
TABLE: 12 Mondays of the year and proposed agenda items
| Monday, July 1, 2024 | START 12-WEEK YEAR
*Due July 15 to WHQ: 1. Review and approve the District Success Plan |
| Monday, August 5, 2024 | 1. Approve the District budget 2. End first-round Club Officer Training for credit in the Distinguished Club Program (DCP) (August 31, 2024) 3. Humor and International Speech Contests will be this year. Clubs begin to schedule the club contests accordingly 4. Confirm all members renew October 1 dues. Goal: Minimum of 8 members in each club renew October 1 dues by August. 5. Confirm all VPMs review the results of the Member Interest Survey 6. Confirm all VPPRs send publicity kits to local media and invite them to attend a meeting 7. Confirm all VPMs promote the Smedley Award membership-building program 8. Review status of all clubs DCP goals 9. Review status of all scheduled Area Director visits 10. District Council to decide if Area Directors will be appointed or elected for the following program year by November 1 11. Celebrations and acknowledgements *September 1 Due: changes to District leader list for leadership credit |
| Monday, September 2, 2024 | LABOR DAY HOLIDAY – No Meeting; enjoy your day off
*September 1 Due: changes to District leader list for leadership credit TO DO: *District Council to decide if Area Directors will be appointed or elected for the following program year by Nov. 1 ** September 30 DUE END 12-WEEK YEAR |
| Monday, October 7, 2024 | START 2nd 12-WEEK YEAR
1. October 1, Due: Membership dues credit in the Distinguished Club Program (DCP) |
| Monday, November 4, 2024 | November 1 *Start second-round club officer training (District Central will open to enter club officer training after November 15) **Due: changes to the process to appoint or elect Area Directors from the District Council November 30 1. Club Officers register and attend second-round Club Officer Training |
| Monday, December 2, 2024 | *Start second-round club visits
**Publish call for candidates ***Plan for elections Clubs with semiannual terms: All Clubs: END 2nd 12-WEEK YEAR |
| Monday, January 6, 2025 | START 3rd 12-WEEK YEAR
January 15: Publish call for candidate declarations 1. Confirm all VPEs and VPPRs are planning and publicizing upcoming speech contests Clubs with semiannual terms: |
| Monday, February 3, 2025 | District Leadership Committee submits report to District Director six weeks before Annual Meeting of the March 15 District Council
Publish District Leadership Committee report four weeks before Annual Meeting of the District Council 1. Confirm all VPMs start to promote the Talk Up Toastmasters! membership-building program *Send credentials forms to Club Presidents and Vice Presidents Education at least two weeks before the Annual Meeting of the District Council on March 15 |
| Monday, March 3, 2025 | March 15: Annual Meeting of the District Council occurs
1. Confirm all VPPRs publicize the upcoming Annual District Conference *Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, April 7, 2025 | START 4th 12-WEEK YEAR
1. Confirm all membership dues for credit in the Distinguished Club Program by April 1 |
| Monday, May 5, 2025 | *May 16 and 17th Annual Spring Conference at South Shore Harbour Resort and Conference Center
1. Confirm all VPMs start Beat the Clock membership-building program May 1 DUE May 31 *Plan for the transition of District Leaders |
| Monday, June 2, 2025 | June 30 Due: Club officer lists
1. June 1 start first-round Club Officer Training for credit in the Distinguished Club Program END 4th 12-WEEK YEAR |
Register Here. We meet on the first Monday every month from 7 – 8 PM.
more
Time
(Monday) 7:00 pm - 8:00 pm
Organizer
Elizabeth Ruiz, DTM, District Director
English 
Español