District Council Meetings
The District Council holds at least two regular meetings during the program year. The first required meeting will occur as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the district budget and appointed officers. This meeting will be conducted online. The agenda will be posted at least 14 days before the meeting (agenda link posted on website on July 6, 2024; at the bottom of this page), and notice of voting will be sent in writing to all District Council members at least four weeks in advance (sent Sunday, July 7, 2024).

REGISTER HERE to vote (Only DEC members, Club President and Club VPE roles are the voting members of the DC (District Council).

QUORUM:

On the basis of two (2) votes per club, one-third of the Member Clubs in good standing in the District shall constitute a quorum for all District Council meetings. The continued presence of a quorum is presumed unless the chair declares otherwise.

In the event that any business is transacted at any District Council meeting at which a quorum is not present, the action shall be deemed as valid as if a quorum were present if it thereafter is expressly approved by electronic transmission or other reasonable means by the affirmative vote of a majority of the Member Clubs in the District on the basis of two (2) votes per club.

VOTING:

When the voting process is conducted only the Club President and/or Vice President Education of any Member Club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes or each of these club officers may carry one (1) vote, as determined by the club membership. The representative from any Member Club in good standing is entitled to a maximum of two (2) votes.

District Executive Committee members are entitled to one (1) vote and may cast up to two (2) additional votes as a representative of a Member Club, for a maximum of three (3) votes.

District Council members must cast their own votes; no proxies are permitted.

AGENDA