Annual May Business Meeting

The District Council serves as the administrative governing body of the District.  We need the council to conduct all District business at the Annual May Business Meeting on Saturday, May 4, 2024 beginning at 12 pm.

The District Council includes Club Presidents, Vice Presidents Education, Area Directors, Division Directors, and the Senior 7. The District Council serves as the administrative governing body of the District.

Meeting Registration:  Required for all District Council Members.  A meeting invite will be sent out with the registration link by March 31st.

The meeting is FREE and open to all Toastmasters to attend in-person. 

The District Council holds at least two regular meetings during the program year. The first required meeting occurs as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the District budget and appointed officers. The other meeting is held between March 15 and June 1.

La reunión del consejo de distrito (a través de teleconferencia, videoconferencia y / o cualquier forma de herramientas de chat en vivo) debe cumplir con lo siguiente:

1. Notificación - Cuatro semanas antes de la votación, notifique al Consejo de Distrito cuándo se llevará a cabo la reunión virtual y la votación. (No es necesario publicar el presupuesto en este momento)
2. Agenda - Dos semanas antes de la votación, publique los artículos propuestos en la agenda (por ejemplo, el presupuesto del distrito o las personas designadas) para el consejo de distrito. (El presupuesto debe estar publicado a más tardar). Si prefiere no seguir la agenda estándar de la reunión del Consejo de Distrito, según el Protocolo 7.1, puede publicar una agenda abreviada o abreviada. Sin embargo, la agenda ajustada debe comunicarse a los miembros del Consejo de Distrito.
3. Realizar una reunión virtual - Have your meeting and vote on the same date, but do not begin voting until the discussion has concluded. Present the agenda item(s) (for example, the District budget) to the District Council and provide time for council members to discuss.
   To register voters, you will need to survey who will be attending the meeting. The club officer list can be used to obtain the officer’s email address to distribute the survey. This determines the number of Club Presidents and Vice Presidents Education who will be in attendance to see if quorum is met. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club, per Article X, Section C, of the District Administration Bylaws. If the budget is not approved, you have 10 days to adjust and republish. Then, no sooner than 14 days and no later than 21 days, conduct another meeting and vote.
4. Votar - If the vote takes place during the hybrid meeting, the results are announced during the meeting and are final. If the vote is not taking place during the virtual meeting, the vote should be set for a finite amount of time (it is recommended to keep the voting period open for no more than 24 hours). If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club. When the voting process is conducted hybrid, no proxies will be permitted. Each District Council member must cast their own vote. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. All other members of the District Council shall be limited to a maximum of two votes.